Instant Dental IT Pricing Estimator

You’ll answer 7 quick questions about your practice (locations, number of devices, support coverage, cybersecurity level, backup needs, and Microsoft 365). The estimator then generates a typical monthly range based on common dental practice environments.

The price is most affected by factors such as:

• Device count (computers + servers)
• Number of locations (support complexity + network footprint)
• Support coverage (remote-only vs remote + onsite)
• Cybersecurity level (advanced vs full compliance protection)
• Backup size (how much data you need protected)

No sensitive data is needed. The estimator only uses operational inputs like device counts and locations.

The number of locations drives the amount of network infrastructure we need to support (firewall/access point licensing and management) and the complexity of monitoring and troubleshooting across sites.

Basic cybersecurity protection is required because every location needs a secure network perimeter. Our Basic Network Protection covers the fundamentals—firewall and access point licensing, configuration, and ongoing management—so your practice has a stable, secure foundation.

The core components are similar (firewall + access point licensing and management). The difference is the expected operational complexity—DSO/enterprise environments typically require more standardized policies, coordination across sites, and tighter governance.

Count computers (a.k.a. workstations) and servers that need support and security coverage. A simple rule: if your team uses it to run the practice—or it runs critical systems—it should be counted.

Dental IT support commonly ranges from $35–$80 per device/month, depending on service level and coverage (remote vs remote + onsite). More complex, multi-location environments typically land toward the higher end.

Dental IT Support typically includes helpdesk support, device monitoring, patch management, and day-to-day IT guidance for your team. Your final plan depends on whether you need remote-only support or remote + onsite coverage.

See what’s included in our Dental IT Support.

Remote Helpdesk (remote-only support) is designed to keep your practice running smoothly day-to-day. It typically includes:

• Unlimited general remote IT support
• Device management
• Dental IT vendor management
• 24/7 network monitoring + alert response
• Dental software/hardware expertise + intergration support
• Strategic planning + project development

Choose onsite coverage if you want faster in-person help for things remote support can’t fully solve—hardware issues, new operatory setups, network changes, expansions, and multi-location coordination.

Cybersecurity typically ranges from $10–$35 per device/month, depending on the protection level selected. (Device = computer or server that needs monitoring and security controls)

Advanced Protection focuses on stronger, active threat detection and response:

• Vulnerability scans
• EDR (Endpoint Detection and Response)
• MDR (Managed Detection and Response) with 24/7/365 monitoring and action

Full Compliance adds additional layers designed to strengthen security culture and reduce email-driven risk:

• Everything in Advanced Protection, plus
• Advanced email security (spam/phish protection + awareness training)
• Password manager

Explore our full Dental Cybersecurity approach.

Backup typically ranges from $249–$400/month, driven mainly by how much data you need protected and retained (plus the recovery needs of the practice).

If you store or access ePHI (most dental practices do), a HIPAA-ready backup strategy is typically a smart requirement—not a nice-to-have. Our redundant backup approach is designed to keep data encrypted, retrievable, and available during disruptions.

Learn more about Backup & Disaster Recovery for dental practices.

If you select "Yes," the estimate includes:

• Local backup device in-office (helps with quick recovery—especially for large imaging files)
• Cloud backup
• Regular testing and reporting
• Business Associate Agreeement (BAA)

Typically, Microsoft 365 is licensed per user. The estimator includes it based on the option you select (Business Basic, Apps for Business, Business Premium, or “No thanks”). If you already have licensing, we can support what you have or align it to your security goals.

The estimate is a strong starting point for budgeting, but it’s not a final quote. Real-world factors—like network complexity, software stack, compliance requirements, and the current condition of your environment—can shift the final number. If you want exact pricing, we’ll confirm it through a Practice IT Analysis.

After you get your estimate, you can:

• Use it for budgeting and planning
• Ask us to explain the breakdown line-by-line
• Schedule an IT Analysis for a custom quote based on your actual environment
• Business Associate Agreeement (BAA)