New space saving computer design for your practice

We love showing new and exciting developments in technology that fit in the palm of your hand. The pictures in this post show the NUC (Next Unit of Computing) which is a revolutionary design of a computer at 4″ x 4″ x 2″ and it is mountable to the back of any monitor. This computer is equipped with the HD4000 video which will work with most 3d/CBCT software systems, up to 16gb of RAM, Triple video and by December a very fast Quad core i7 processor.

This solution will work great as a front desk, consult, treatment room or op computer. Let us know if you would like to explore how this can make your practice more efficient.

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Make sure to take step to comply with the new HIPAA Omnibus rule

Dental and Medical offices have until September 23, 2013 to get into compliance with the new HIPAA Omnibus rule released in January. This does not mean you can wait until September, a breach now will still bring fines as well as the bad press associated with a breach.

Consider these steps as part of your implementation plan:

1. Conduct a risk analysis as required by law. By conducting a risk analysis, you will determine what specific risks your organization faces. From there, you can create a list of actions you need to take and set priorities. With a risk analysis, you will find out whether you are missing a particular policy or need to update a certain procedure.

2. Amend your Notice of Privacy Practices. Some organizations may not have looked at this for years or delayed updating their notice until HHS published the final rule. Review your existing Notice of Privacy Practices and be sure you address the additional patients’ rights included in the final rule. It’s a good springboard to begin to address all the actions you must take. For instance, under the final rule a patient has the right to direct an organization to transmit his or her PHI electronically to a third party. That gives rise to a review of policies and procedures and draws others, such as your medical records and information technology leaders, into the process. That collaborative effort can build momentum as you implement all of the final rule changes. Once it’s revised, make sure the new Notice of Privacy Practices is properly posted and distributed. You will need to provide it to new patients and make the revised notice available to existing patients.

3. Check with your Insurance agent to make sure you have Data Breach Insurance. Most insurance companies have dropped this from their policies.

4. Make sure that you are using; Encrypted backups that are offsite at all time, a secure password policy, business class Antivirus, Encrypted email and that you have a data disaster plan.

Why is it so important to comply now?

- Enforcement of HIPAA and HITECH has moved from Department of Health and Human Services to the Office for Civil Services which has hired a former federal prosecutor to enforce compliance.
- The State Attorney General offices now have the authority to investigate and fine for breaches and violations separately from the Federal Government.
- The Business Associate Agreements required for all contractors and vendors that come in contact with PHI including any sub-contractors or 3rd party vendors they use. The Covered entities and Business Associates are liable for the acts of their Business Associate agents.
- Federal fines were increased to $1.5 million for violations per type of violation. This amount is not a maximum of all fines but a maximum per type of violation per year.

Click here for a free risk assessment and more information.

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We have enjoyed the last ten years and look forward to many more……

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Smartphone pictures and privacy issues

It is very disturbing how anyone can get location information from photos taken with your Smartphone. We recommend that everyone turn off the location services on your photos in the setting on your Smartphone to protect yourself and your family. Please watch the video below.

Smartphone pictures post privacy risks.

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Beware of ransomeware

Be careful with new strains of malware called ‘ransomware’. The new malware will encrypt all of your data on your server, delete your backups, and send your information to pay overseas hackers to possibly get your data back. Make sure to protect yourself with great antivirus/antimalware software, avoid clicking on unknown links or popups and make sure you have a secure online backup solution.

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Daylight Saving Time

Along with changing your clocks for daylight savings time; make sure you change your smoke detector batteries and that your practice has a disaster recovery plan.

Click this link to learn more about Backup, Disaster and Recovery

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Department of Homeland Security advises disabling Java

The Department of Homeland Security is recommending that all Windows users temporarily disable Java in their web browsers, due to a major security flaw. Oracle should have a Java update later this next week. Until then, we recommend that users take steps to disable it temporarily.

Click this link for great information on disabling Java for all browsers

Please click here for more information from Fox News

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Check out our new digital magazine

Please take a moment to check out our new digital magazine “365DentalIT” and let us know what you think. There is a lot of great information in our new publication.

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BDR (Backup, Disaster and Recovery) Solutions

This is our case study with Intel about the edataGUARD BDR (Back-up, Disaster and Recovery Solution) that we offer all of our customers.

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We are honored to be working alongside Arizona Dental Mission of Mercy!

We are honored to be working alongside Arizona M.O.M. (Mission of Mercy), this week. It is a wonderful cause and gives us great pleasure in doing what we do best! Many thanks to all of the Doctors and the other wonderful Volunteers who are contributing their time to this event!

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